Winter Comforts Competition Ts&Cs and Submission Form

Before you fill in the Submission form, please read the following Terms and Conditions.

Terms and Conditions

1. There will be three Picture Hooks Winter Comforts competitions and each competition is open to people of any nationality aged 18 and over, except employees of Picture Hooks, any agent or sponsor associated with these competitions, and members of their immediate families. Entries are limited to one per person in each competition, but entrants can apply again in any of the subsequent competitions. Picture Hooks reserves the right to require proof of identity and age and any other evidence required to prove that the terms of the relevant competition have been fulfilled before awarding any prize. Any failure to supply such proof and evidence as requested will disqualify the winner and an alternative winner will be selected. No purchase is necessary and no entry fee is required to enter these competitions.

2. Entries must consist of a wholly original illustration in its final form which contains no material taken from a third source. The illustration must not have been published in any other form (other than non-commercially on either your own website or your own social media platform) and must not have been submitted to any competition (other than a Picture Hooks Winter Comforts competition) or to any third party for publication previously. The original illustration may be any size and medium; however, the entry for the competition must be submitted as a digital file which is capable of being uploaded. The illustration must be landscape. You must provide one low-resolution digital file with the following specifications: File format: jpg | resolution: 72 dpi | colour mode: RGB | max file size: 3 MB.

3. By entering a Picture Hooks Winter Comforts competition each entrant is considered to have executed the Licence displayed at the end of these Terms and Conditions. Please note that the Licence grants certain rights to exhibit the entrant’s illustration online and in a physical space and allows for the option to further use the illustration with the entrant’s consent, but on completion of the final confirmation and awarding of the prize for the relevant competition, the Licence shall be deemed null and void in respect of every entrant to that competition other than the finally confirmed winner (meaning that after the winner is confirmed, the Licence only applies to the winning illustration for each competition). On request the winner of each competition will execute such additional paperwork as Picture Hooks requires in order to confirm and give effect to the terms of the Licence. Execution shall be by written or electronic signature in accordance with the Promoter’s instructions.

4. Each competition will be judged by a committee appointed by Picture Hooks (which will include at least one independent member). The decision of Picture Hooks and the judging committee shall be final and no correspondence will be entered into.

5. Each winner will receive £1,000 within 30 days of confirmation of the winner by Picture Hooks and any necessary proof being established by Picture Hooks and any additional paperwork being completed where this is considered necessary by Picture Hooks (see items 1 and 3 above). No alternative will be offered to the prize.

6. Completed entries for each competition must be received during the relevant period specified under “Submission and Decision Dates” on Picture Hooks’ website. Each entrant can submit only one entry per competition and entries must not be submitted through agents or third parties. Picture Hooks cannot be held liable for system failures relating to the delivery systems for the competition, including the website and any other electronic delivery method.

7. The winner of each competition will be notified by email by the deadline specified under “Submission and Decision Dates” onPicture Hooks’ website. If contact cannot be made by that date or the prize is declined within two weeks of the notification being made, the prize will be forfeited. In this instance, the entrant who supplied the next best illustration will be contacted.

8. Picture Hooks reserves the right to display the name of each winner in promotional material for the Picture Hooks Winter Comforts competitions and on the Picture Hooks’ website and along with the illustration itself. Each entrant gives consent to such use of their name.

9. No responsibility will be taken for entries that are damaged, corrupted, incomplete, lost, delayed in transmission or otherwise fail to reach Picture Hooks by the relevant closing date. Entries will not be returned to entrants. Entries that are incomplete, damaged, corrupted or fraudulent will be invalid.

10. It is a condition of entry that all entrants agree to be bound by these Terms and Conditions (including the Licence below). Entrants are asked to retain a copy for future reference. Entry into any of the Picture Hooks Winter Comforts competitions constitutes acceptance of these Terms and Conditions and the Licence.

11. Picture Hooks may assign or otherwise transfer its rights and obligations under these Terms and Conditions in whole or in part at its discretion. These Terms and Conditions are governed by and construed in accordance with the laws of England and are subject to the jurisdiction of the English courts.

‘Picture Hooks’ means Picture Hooks, 31 Marchmont Road, Edinburgh, EH9 1HU, including its successors and assigns.

Licence

By entering any From Seed to Table Competition and submitting your entry you have executed this Licence.

Definitions

‘the Entrant’ means the entrant to the relevant Picture Hooks Winter Comforts Competition

‘the Promoter’ means Picture Hooks

‘the Illustration’ means the Entrant’s entry to the relevant Picture Hooks Winter Comforts Competition

1. For full and valuable consideration, receipt of which the Entrant hereby acknowledges, the Entrant hereby grants to the Promoter the sole and exclusive right and licence throughout the world for a period of five years from the closing date of confirmation that the Entrant is the winner of the relevant competition (a) to exhibit the Illustration on the Picture Hooks website, (b) to exhibit the Illustration in an online exhibition, (c) to print one copy of the Illustration to frame and exhibit in a physical space and (d) to produce, print, distribute, sell and license postcards of the Illustration but only with the Entrant’s prior consent and always on terms to be agreed in advance with the Entrant. The printed copy of the Illustration itself shall belong to Picture Hooks but the copyright in the Illustration shall remain the copyright of the Entrant. Picture Hooks reserves the right not to exploit the rights granted under (b), (c) or (d) above.

2. The Promoter will not add to, adapt or otherwise alter the Illustration (other than resizing) without the Entrant’s approval.

3. The Promoter will credit the Entrant as the illustrator of the Illustration and include a copyright notice in the name of the Entrant wherever the Illustration is displayed by the Promoter and the Promoter will require the same in respect of any further display or use of the Illustration by a third party.

4. The Entrant warrants and guarantees to the Promoter that the Entrant is the sole and exclusive owner of all rights in the Illustration and has the right to submit the Illustration and has full power to enter into this Licence and that by doing so the Entrant is not in violation of any duty of confidentiality. The Entrant warrants and guarantees to the Promoter that the Illustration is not subject to any other contract, agreement or commission with any gallery, studio, publisher, institution, company or person that restricts the Entrant’s ability to comply with this Licence or the Terms and Conditions of any Picture Hooks Winter Comforts competition and that the Illustration is original to the Entrant and does not infringe any copyright, trademark, moral right, or any other right of any person or entity and does not include anything defamatory or otherwise unlawful. The Entrant will indemnify and keep indemnified the Promoter and its assignees and licensees against all actions, suits, proceedings, claims, demands, losses and costs (including any legal costs or expenses properly incurred and any compensation costs and disbursements paid by the Promoter on the advice of the Promoter’s legal advisers to compromise or settle any claim), occasioned to the Promoter and its assignees and licensees in consequence of any breach or alleged breach of the Entrant’s warranties.

5. The Promoter may assign or otherwise transfer its rights and obligations under this Assignment in whole or in part at its discretion.

6. This Licence shall be governed by and construed in accordance with the laws of England and is subject to the jurisdiction of the English courts.

Submission Form

Once you have completed the Submission form, please press the Submit button. If you do not complete this final step your submission will not be accepted.

Full Name (required)

Your Email (required)
Make sure you fill in your email address. The committee will contact you by this email address.

Title of illustration (required)

Please be aware that for security reasons we will temporarily collect your IP address when you send this message. Your privacy is very important to us, so we will not store this information or share it with any third parties.

I have read the competition guidelines and confirm that all work submitted is entirely my own. (required)

My entry will be submitted via email to submissions@picturehooks.org.uk and I take responsibility for ensuring that it is submitted correctly. (required)

I consent to let Picture Hooks contact me via email to update me on the progress of my application. The information given in this form will be used solely for the purpose of progressing the application and not be shared with or sold to third parties or used for advertising purposes. (required)

I confirm that I have read the Competitions guidelines as set out on the Picture Hooks website. (required)

I confirm that I have read and understood and agree to the Terms and Conditions (including the Licence) set out above. (required)

I would like to receive emails from Picture Hooks to keep me up to date with the programme, upcoming events and opportunities. (Your information will not be used for any other purpose or shared with third parties.)